MINUTES

The meeting was called to order at 7:00 p.m. by Vice President Joyce Palmer. Also present were Reggie Logan, Allen Gillette, Jo Carbonetti, Ann Almgren, Rick Adams, employee Holly Haupt and Librarian Harriet Roll. Jo moved to approve the minutes of the April 16, 2009 meeting, and Ann made the second, motion carried.

Current Bills: A motion was made by Reggie and a second by Allen to approve payment of the May 2009 bills as presented. The motion carried.

Financial Reports: Harriet distributed copies of the current reports for city library account, fines account, Diggins money market and Head Librarian accounts. She said that all accounts would end the fiscal year in the black. April circulation statistics were up 9% compared to a year ago.

Citizen Comments: None.

Committee Reports: Programming plans are underway for the Fall after Summer Reading Club and the Centennial celebration are completed.

Librarian’s Report: Summer Reading Club will begin June 15^th. This year District 50 will be assisting with a weekly Spanish Hour.

The 07-08 audit is complete and copies of the reports are available. As the cost of the audits are paid from special city funds, Rick stated that, the library should maintain a relationship with same auditors as engaged by the city and the Board agreed.

There were no questions on the 09-10 budget.

Unfinished Business: The Centennial “Favorite Book” contest information will be going to the Harvard schools & homeschoolers tomorrow.

Harriet recommended the non-resident library card fee remain at $140.00 per year and that the library continue to offer an annual payment of $140 or two $70 payments. Rick made the motion to accept Harriet’s recommendation, Jo seconded the motion and the motion carried.

New Business: Harriet explained to the Board the new Per Capital Grant requirements that will need to be completed before October 2009.

She hopes to have the library’s annual report completed by the June Board meeting and will schedule election of officers for June or July.

Adjournment: Rick made a motion to adjourn the meeting at 7:44 p.m., seconded by Reggie, and the motion was carried.

The next scheduled meeting is June 18, 2009.

Submitted by: Jo Carbonetti, Secretary

Signed: _____________________________________

Jo Carbonetti, Secretary