MINUTES

The meeting was called to order at 7:00 pm by President Jean Hutchinson. Also present were Board members Reggie Logan, Joyce Palmer, Ann Almgren, Jo Carbonetti, Rick Adams, Heather Vierck, Library Director Harriet Roll and library staff member Holly Haupt. Jo made a motion to approve the minutes of the January 7, 2010 meeting and Rick made the second, motion carried.

Current Bills: Rick made the motion to approve the bills for February as presented. Jo made the second and the motion carried.

Citizen comments: None.

Financial Reports: Harriet distributed copies of the current reports for city library account, fines account, Diggins money market and Head Librarian accounts. Jean read a letter from Jesse White stating that the library’s Per Capita Grant funds, in the amount of $9157, would be paid with LSTA federal funds.

Unfinished Business: At this time there are 38 applicants for the director position. Harriet explained her spreadsheet for rating applicants and the Board agreed to use this tool.

The next step in the process will be to formulate questions for the interviews. Carolyn Seegers, former Diggins Board member, has volunteered to assist in this task and the Board agreed. They also feel Harriet should be a questioner during the interviews. Jean thought it would be advisable to have library staff members greet the applicants and give them a tour of the library. Staff members could then share their impressions and opinions to which the Board agreed. Jean would also like a member of the Diggins Board, in addition to dual member Ann Almgren, be included in the interviews after the City Board members choose their most likely candidates.

Phone interviews will follow when the Board members have completed their spreadsheet ratings and the top candidates are revealed. Salary and benefits will be discussed during these interviews.

Any applications received after February 26^th will be considered at board discretion.

Board members need to get their candidate ratings to Harriet by March 11^th so a completed spreadsheet can be ready for March 18^th board meeting. At this meeting the Board will continue to discuss details of the interview process.

New Business: Harriet said a new Freedom of Information policy needs to be drafted and FOIA officers need to be appointed. Jo made a motion to direct Harriet to write the new policy and that Harriet and Holly be the FOIA officers; Reggie seconded the motion and the motion carried.

Harriet began discussion with the Board members about the next fiscal year budget for 2010-11 and some areas to consider for possible reductions. They will continue this discussion at the next meeting.

Meeting adjourned: At 8:10pm on a motion by Rick and a second by Reggie. The next board meeting will be March 18, 2010.

Submitted: Jo Carbonetti, Secretary

Signed: _____________________________________

Jo Carbonetti, Secretary