HARVARD CITY LIBRARY BOARD
November 12, 2009
The meeting was called to order at 7:02 pm by President Jean Hutchinson. Also present were Board members Reggie Logan, Rick Adams, Joyce Palmer, Ann Almgren, Allen Gillette, Heather Vierck, Jo Carbonetti, John Gaffney, Library Director Harriet Roll and library staff member Holly Haupt. Heather was welcomed by the Board members as this is her first meeting since being appointed. Rick made a motion to approve the minutes of the October 15, 2009 meeting and Joyce made the second, motion carried.
Current Bills: Rick made the motion to approve the bills for November as presented. Reggie made the second and the motion carried.
Financial reports: Harriet distributed copies of the current reports for city library account, fines account, Diggins money market and Head Librarian accounts.
Citizen comments: None.
Committee reports: The Enrichment Committee will host a program on Nov. 19th about the first Harvard Hospital, which is now the Harvard Retirement Home. Owners Bill & Kathy Schack with do the presentation. The library staff and some volunteers will have a Christmas craft-making event on Nov. 14th.
Librarian’s report: Harriet reported that the US Census Bureau has requested use of the large meeting room for testing purposes. The Census Bureau is not permitted to pay rental fees, so the library will donate the space and time.
Unfinished Business: The revisions of the Library By-Laws were discussed and finalized. John made a motion to approve the By-Laws as amended, this was seconded by Jo and the motion carried.
Harriet distributed a copy of her job duties, the Laconi salary comparisions, and a draft of a job posting. The Board discussed the various considerations to be made in looking for and hiring a new library director. They think it would be beneficial for Harriet to be part of the transition period and available as a consultant. They asked her to notify Prairie Area Library System for further information. Rick will work on Harriet’s job description. The Board agreed to meet again on the 2nd Thursday of next month (12/10/09).
New Business: At a patron’s request, the Board revisited the current policy about food and drink in the library. The Board did not wish to change that policy.
Meeting adjourned: At 8:10 pm on a motion by Rick and a second by Joyce.
Submitted: Jo Carbonetti, Secretary
Signed: _____________________________________
Jo Carbonetti, Secretary